---
title: Ordering and setting up scanner and label printer
description: Why a label printer is a condition rather than an accessory, what to order, and how to set both up so the till, Scan and Go and fair mode all read the same label.
url: https://recordflower.com/blog/ordering-and-setting-up-scanner-and-label-printer
lang: en
author: Recordflower
published: 2026-09-08
updated: 2026-09-08
---

# Ordering and setting up scanner and label printer

Why a label printer is a condition rather than an accessory, what to order, and how to set both up so the till, Scan and Go and fair mode all read the same label.

Everything on the shop floor in the Hub runs on a barcode: Scan and Go, the sale at the till, the tick at the fair. A barcode has to come from somewhere and has to be on the sleeve. For most records pressed after the late eighties it already is. For everything before, and that is a large part of an average shop's crates, you make it yourself. That is why the label printer is a condition rather than an accessory.

## Why not just the EAN

The UPC has existed since 1974, appeared on record sleeves at the end of the seventies and was only common by the late eighties. A used record from 1972 has no number a till or marketplace can match. And a barcode identifies a title, not a copy: two copies of the same pressing in different conditions carry the same EAN. The Hub therefore gives every copy without a usable barcode its own number, and the printer puts it on the sleeve.

## What to order

You can order both devices through the Hub. That saves you finding out which scanner talks to which till and which label size fits a sleeve. The set consists of:

- **A barcode scanner** that reads EAN barcodes as well as the labels the Hub prints, usable at the till and with Scan and Go on a phone or laptop.
- **A label printer** with removable labels that leave no residue on a sleeve, and a roll to start with.

Already own a scanner? Any scanner that works with your till works with the Hub, because the Hub only sees the sale. Already own a label printer? Most thermal label printers work; contact support with the model and we tell you the label size.

## Setting up the scanner

The scanner behaves like a keyboard: it types the code it reads. Pair or plug it in, open Scan and Go, put the cursor in the scan field and scan a sleeve. If the code appears, you are done. At the till, follow your till's own scanner setup; the Hub is not involved there.

## Setting up the printer

1. Connect the printer to the computer or phone you use for Scan and Go, following the manufacturer's steps.
2. In the Hub, open Settings → Integrations and choose the label printer. Select the label size that matches your roll.
3. Print a test label. Check that the barcode scans with your scanner and that the number matches the copy in the Hub.

## What is on the label

The copy number as a barcode and in digits, the artist and title, the condition and the price. You choose which of these to print. Many shops print price and condition so the label doubles as the price sticker; others keep the price off so it can change without reprinting.

Print at the desk, not on the floor

Labels print in the second stage of Scan and Go, when you check and price a batch. Scan a crate on the floor, price it at the desk, print the labels in one run and stick them while you shelve the crate.

## Where the label matters

- **At the till**: the till scans the label, the Hub matches the copy and removes it from every online channel.
- **At the fair**: the label is what you scan to mark a record sold.
- **In the shop**: a customer asks for a record from the webshop; scan the label and you know it is the right copy, not a second one in a different condition.

No industry standard

There is no standard for these labels; shops have always invented their own sticker system. The Hub's number is unique to your shop and never collides with an EAN, so a scanner can tell them apart without you doing anything.